Traditional Strengths
Transformational growth

Ohio Valley Group of Technical Services Librarians

May 13 - May 15, 2018

Sponsorship Levels & Opportunities

Please direct inquiries to a member of the sponsorship team:
Laura Sill
Andy Boze

Apply for a sponsorship.

SPONSORSHIP LEVELS

Platinum $1000+

Opportunities:

Benefits:

  • One complimentary conference registration
  • Vendor/Organization-supplied materials included in registration packet
  • Recognition on the agenda
  • Logo recognition on conference website
  • Verbal recognition at the conference opening and business meeting
  • Signage in the conference registration area

Description: Platinum Level Sponsors support a variety of meal and networking opportunities, such as reception and social event, and offset the cost of printing the agenda provided to attendees during the conference.

Gold $500-$999

Opportunities:

Benefits:

  • One complimentary conference registration
  • Recognition on the agenda
  • Logo recognition on conference website
  • Verbal recognition at the conference opening and business meeting
  • Signage in the conference registration area

Description: Gold Level Sponsors provide support for key conference services, such as refreshments and transportation, or help offset the conference attendance expenses of keynote speakers, and offset the cost of printing the agenda provided to attendees during the conference.

Silver $200-$499

Benefits:

  • One complimentary conference registration
  • Logo recognition on conference website
  • Verbal recognition at the conference opening and business meeting
  • Signage in the conference registration area

Description: Silver Level Sponsors provide general conference support, such as printing, signage, door prizes and keynote speaker gifts.

Scholarship $400

Number Available: 3 student, 2 diversity

Opportunities:

  • One complimentary Showcase table

Benefits:

  • One complimentary conference registration
  • Participation in Scholarship presentation during business meeting
  • Logo recognition on conference website
  • Verbal recognition at the conference opening and business meeting
  • Signage in the conference registration area

Description: Scholarship Sponsors have an opportunity to offset conference attendance costs (lodging and registration) for a library school student who is a resident of Indiana, Ohio or Kentucky, or an employee of a library from a historically under-represented group.

OPPORTUNITIES

Showcase $100

Benefits:

  • Showcase table
  • Signage in the conference registration area

Participants will be provided a direct networking opportunity with conference attendees complete with a display table and any support needed to demo ideas, products or services. Participants will receive space as part of a combined Registration/Showcase event, scheduled for Sunday afternoon.

Gift

Benefits:

  • Logo recognition on conference website

In-kind gift donors will be able to get their name into the hands of each attendees through conference bag and prize swag for the anticipated 150 attendees. Pens, note pads, gadgets, water bottles, tshirts! The possibilities are endless.

Presentation Criteria *

Innovation Lightning Round

Opportunities:

  • Back-to-back presentations for vendors or organizations to promote new and innovative products, services or ideas
  • 7- to 10-minute presentations, depending on number of presenters
  • Guaranteed proposal approval with Platinum or Gold sponsorship.

This is a no-conflict session session allowing vendors or organizations to highlight and promote products and services.

Sponsorship Opportunities and Benefits

Details and Deadlines for Sponsors

Apply for a Sponsorship

Sponsorships can be paid by check, credit card, or invoice.

Make checks out to:
Ohio Valley Group of Technical Services Librarians

Mail checks to:
Monica Crabtree
402 Hesburgh Library
Notre Dame, IN 46556

After you apply for your sponsorship, a member of the sponsorship team will be in touch with you to finalize the details of the opportunities and benefits available to you at your level.

Showcase Tables

Showcase tables will be available during the conference registration on Sunday, May 13, 2018, from approximately 5 PM to 7 PM. If you prefer to ship your Showcase material in advance, rather than bring it with you, use the same shipping and deadline information as for signage noted further below. Setup can take place between 4 and 5 PM. Each table will provide the following:

  • Table : 8 feet long with cloth cover
  • Seats : 2
  • Internet : WiFi
  • Electricity

Deadline for showcase table reservation : Friday, April 27, 2018

Innovation Lightning Round

Platinum- and Gold-level sponsors are guaranteed a spot in the Innovation Lightning Round. The deadline for reserving a slot is Friday, April 13, 2018. We will ask for a brief description of your presentation, which may be up to seven minutes long. The Lightning Round will take place from 9 to 10 AM on Tuesday, May 15. (It has been rescheduled from its original time on Monday to a no-conflict time in a more comfortable venue, which includes sound and computer projection facilities.)

Complimentary Conference Registration

Registration closed April 6. Although we continue to accept sponsorship applications, we can no longer offer complimentary registrations. Existing registrations may still be transferred to another individual.

Every sponsorship above $200 entitles the vendor or organization to one complimentary conference registration. The registration will be in the name of the person submitting the payment, unless otherwise indicated. Registration can be transferred to another individual prior to the conference by notifying the OVGTSL treasurer, Monica Crabtree . Complete your sponsorship registration .

Vendor/Organization-Supplied Materials Included in Registration Packet

Platinum-level sponsors may have material included in the conference registration packet. Material should be clearly identified as to its purpose and shipped to arrive by Monday, April 30, 2018 , to

Acquisitions Department
118 Hesburgh Library
Attn: OVGTSL
Notre Dame, IN 46556-5628

In-Kind Gifts

Giveaways, such as pens, keychains, notebooks, water bottles, t-shirts, gadgets, etc, should be clearly identified as to its purpose and shipped to arrive by Monday, May 7, 2018, to

Acquisitions Department
118 Hesburgh Library
Attn: OVGTSL
Notre Dame, IN 46556-5628

Visual Recognition on Agenda/Website

Supply digital file(s) of logo suitable for web and printing. Vector files (e.g., .eps, .svg) at 300 dpi or higher are preferred

  • Send via email attachment or download URL to Andy Boze
  • Or share via Box, Google Drive, etc., so that the file(s) can be downloaded

Deadline : ASAP but no later than Thursday, April 19, 2018, to ensure inclusion on printed material, or Friday, May 11, for inclusion on website.

Signage in registration area

Bring your signage or ship it. Easels for posters will be supplied if you let us know by Monday, April 30, that you need one. Any floor-standing signs or banners should work, but there may be a limit on size. Shipped material should be clearly identified as to its purpose and shipped to arrive by Thursday, May 10, 2018, to

Acquisitions Department
118 Hesburgh Library
Attn: OVGTSL
Notre Dame, IN 46556-5628

Platinum Sponsors

Gold Sponsors

Silver Sponsors

Scholarship Sponsors

Platinum Sponsors

Gold Sponsors

Silver Sponsors

Scholarship Sponsors